ok thats useful to know. ive set up a series of googledocs spreadsheets that link in to a central googledocs spreadsheet the u21 and nt manager can see. the idea is to add the pops as and when managers get in touch and our scouts can keep in touch with them to keep them regular. however ive found the setting up of them a bit slow going and hit and miss whether our helpers can understand it / fill it in properly.
im happy to perservere with it now as nothing settles down and works straight away, and things are improving, but i think having something automated would be so much better!